Pewrhaps I wasn't clear. Each user has a specific network "folder" in which
an individual copy of normal.dot is stored. Their User Templates are mapped
to this drive and location. Joe Smith, Jane Doe, John Public each have a
copy of normal.dot that no one else accesses or customizes. They do not
share auto text entries, each develop their own suited to their writing style.
When in a form field, typically, they start typing the shorthand entry, when
the autotext prompt displays they hit enter and the text populates.
We came to the individualized normal.dot template in a proprietary user
folder when we encountered problems with using a template file. Too many
users were unfamiliar with the process of building and saving such a file, we
took advantage of the automatic save to Normal.dot when Word shuts down.
This is only affecting three users that were switched among work stations.
As far as I can tell, this seems to be a versions issue, but as they
upgraded, I'm perplexed as to why a higher generation would be having
problems with a lower generation.
I appreciate your input.
--
Steve Zuelke
Federal Programs Coordinator
Nevada Employment Security Division
"Charles Kenyon" wrote:
> You should not be sharing normal.dot. Ever.
>
> You can share AutoText very easily without sharing normal.dot. Just put the
> AutoText in a separate template that you can share. See
> http://addbalance.com/word/movetotemplate.htm for step-by-step instructions
> on moving / sharing / copying / backing-up customizations including
> AutoText, AutoCorrect, keyboard assignments, toolbars, macros, etc.
>
> How are you "populating" AutoText entries? What do you mean by this?
> --
>
> Charles Kenyon
>
> Word New User FAQ & Web Directory: http://addbalance.com/word
>
> Intermediate User's Guide to Microsoft Word (supplemented version of
> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>
> See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
> --------- --------- --------- --------- --------- ---------
> This message is posted to a newsgroup. Please post replies
> and questions to the newsgroup so that others can learn
> from my ignorance and your wisdom.
>
> "Steve Zuelke" <(E-Mail Removed)> wrote in message
> news:66EFAF25-B467-4BC8-B69D-(E-Mail Removed)...
> >I feel bad I need to come back and ask for some pointers, you've all been a
> > great help in the past.
> >
> > We have a large network of computers, all of which are using a series of
> > network-based forms, saved as MS Word Templates. Most are using Word 2000
> > and above, on machines ruinning no less than Windows 2000.
> >
> > To facilitate users being able to customize their Normal.dot, the Normal
> > template is stored in a network drive that only they can access. The
> > machines were individually pathed to have the User Templates pathed to
> > their
> > network location.
> >
> > This has worked fine for a couple of years now, everyone has been happy.
> > They have been able to create auto text entries and use them in forms,
> > even
> > when the form was in a protected state. Recently, some work stations have
> > been moved and persons have been assigned to other computers. When the
> > new
> > machines are pathed to their network drives, the autotext entries are
> > present- but only partially populate- unless the document is unlocked. If
> > the document is unlocked, all works well, and they can resecure the
> > document
> > using a toolbar relock I developed with assistance from this group.
> > However,
> > the form field disappears, making it impossible for them to relock the
> > document and add additional data. This resolution is cumbersome in any
> > event. Any thoughts as to what might be causing this phemomena?
> >
> > Any changes to programs have always resulted in upgrade of operating
> > system
> > and/or version of Word, so I can't see it being a generational problem.
> >
> > Thanks for any input.
> > --
> > Steve Zuelke
> > Federal Programs Coordinator
> > Nevada Employment Security Division
>
>
>
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