Someone I support, who saves his email correspondence into sub-folders
by contact, is looking for an effective way to archive those folders for
future use. Saving in any format that requires Outlook would -not- be
desireable; most preferable would be a single plain-text file such as
that which many email clients create by default for a folder.

Is there an easy way to accomplish this from OL2007, to simply create a
copy (not moving messages but copying/saving for archive) of an entire
folder of messages, preferably resulting in a readable text file?

If not, is there a simple way to at least save a folder full of messages
all at once, to a specified location, resulting in a set of text files
(one per message)?


By way of example, if I use a simple client like Thunderbird or others
that store mail in plain text format, the "folder" is actually a
plain-text readable file that concatenates all the messages designated
as being stored in that folder.

Thanks. This seems like pretty simple functionality to me, but for some
reason I'm not discovering any straightforward way to accomplish it.

You could always select all the messages in the folder and choose File, Save
As... txt. you'll get 1 large text file with all the message bodies.

Archiving tools are listed at
http://www.slipstick.com/addins/housekeeping.asp.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-(E-Mail Removed)

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
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"DE" <(E-Mail Removed)> wrote in message
news:#(E-Mail Removed)...
> Someone I support, who saves his email correspondence into sub-folders by
> contact, is looking for an effective way to archive those folders for
> future use. Saving in any format that requires Outlook would -not- be
> desireable; most preferable would be a single plain-text file such as
> that which many email clients create by default for a folder.
>
> Is there an easy way to accomplish this from OL2007, to simply create a
> copy (not moving messages but copying/saving for archive) of an entire
> folder of messages, preferably resulting in a readable text file?
>
> If not, is there a simple way to at least save a folder full of messages
> all at once, to a specified location, resulting in a set of text files
> (one per message)?
>
>
> By way of example, if I use a simple client like Thunderbird or others
> that store mail in plain text format, the "folder" is actually a
> plain-text readable file that concatenates all the messages designated as
> being stored in that folder.
>
> Thanks. This seems like pretty simple functionality to me, but for some
> reason I'm not discovering any straightforward way to accomplish it.

Diane Poremsky [MVP] wrote:
> You could always select all the messages in the folder and choose File,
> Save As... txt. you'll get 1 large text file with all the message bodies.

Thanks. I was under the impression that in OL2007, that would save as a
bunch of text files instead, with prompting.
>
> Archiving tools are listed at
> http://www.slipstick.com/addins/housekeeping.asp.
>
Thanks for that too. (Always has been a good site; I'm just behind on
keeping up with things right now.)

Nope... saving a selection of messages as a text file saves all of them in
one text file, in the order they are listed in the folder in outlook. It's a
nice way to save threads if you don't need internet headers.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
dailytips-subscribe-(E-Mail Removed)

Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com
Subscribe to Exchange Messaging Outlook newsletter:
EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)



"DE" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> Diane Poremsky [MVP] wrote:
>> You could always select all the messages in the folder and choose File,
>> Save As... txt. you'll get 1 large text file with all the message bodies.
>
> Thanks. I was under the impression that in OL2007, that would save as a
> bunch of text files instead, with prompting.
>>
>> Archiving tools are listed at
>> http://www.slipstick.com/addins/housekeeping.asp.
>>
> Thanks for that too. (Always has been a good site; I'm just behind on
> keeping up with things right now.)

If you need to export to a disk folder in plain text, html or eml format you can try Outlook True Archive.

This is an external utility which allows you to select the folders you want to archive and specify a disk folder and export format. Each message is saved in it's own file. You *may* find it more useful than selecting the the messages in Outlook and choosing "File Save As..."

See http://www.outlooktruearchive.com

*** Disclaimer: I am associated with this utility ***

Diane Poremsky [MVP] wrote:
> Nope... saving a selection of messages as a text file saves all of them
> in one text file, in the order they are listed in the folder in outlook.
> It's a nice way to save threads if you don't need internet headers.
>

It doesn't save the full headers in the text file?

Jimmy Kavanagh wrote:
> If you need to export to a disk folder in plain text, html or eml format you can try Outlook True Archive.
>
> This is an external utility which allows you to select the folders you want to archive and specify a disk folder and export format. Each message is saved in it's own file. You *may* find it more useful than selecting the the messages in Outlook and choosing "File Save As..."
>
> See http://www.outlooktruearchive.com
>
> *** Disclaimer: I am associated with this utility ***


Thank you for this .. because, it turns out, I stupidly got his
requirement backwards.

It turns out, he wants to be able to save folders as the individual text
files, NOT as one text file with all that folder's messages.

I'll check out the program.

(Sorry for the delayed response.)