Is there -anything- out there that can archive closed .pst files in addition
to the typical search targets? I have users who routinely collect 40-60 Gb
of emails a year: obviously they can't keep them in the primary .pst and
having all of the archive .pst files open bogs Outlook down to the point of
unusability but they have to be able to search through the documents and
retrieve them at any time.

Has anybody else faced and solved this problem?

Check out the utilities at sherpasoftware.com. If they can't do it, I don't
think anyone can.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
mailto:dailytips-subscribe-(E-Mail Removed)

EMO - a weekly newsletter about Outlook and Exchange:
mailto:EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

"Wowbagger" <privacy, please> wrote in message
news:#(E-Mail Removed)...
> Is there -anything- out there that can archive closed .pst files in
> addition to the typical search targets? I have users who routinely
> collect 40-60 Gb of emails a year: obviously they can't keep them in the
> primary .pst and having all of the archive .pst files open bogs Outlook
> down to the point of unusability but they have to be able to search
> through the documents and retrieve them at any time.
>
> Has anybody else faced and solved this problem?
>

I don't understand what you mean by "obviously they can't keep them in
the primary .pst ..."; I have all my mail ever received since Outlook 97
in one PST file, and I don't see why this should be a problem.

What Outlook version is causing problems with your users?

Wowbagger wrote:
> Is there -anything- out there that can archive closed .pst files in addition
> to the typical search targets? I have users who routinely collect 40-60 Gb
> of emails a year: obviously they can't keep them in the primary .pst and
> having all of the archive .pst files open bogs Outlook down to the point of
> unusability but they have to be able to search through the documents and
> retrieve them at any time.
>
> Has anybody else faced and solved this problem?

How large is your pst? 40-60 Gb is large for a pst. Archiving the messages
would be better.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
mailto:dailytips-subscribe-(E-Mail Removed)

EMO - a weekly newsletter about Outlook and Exchange:
mailto:EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)

Let's Really Fix Outlook 2010
http://forums.slipstick.com/forumdisplay.php?f=34

"Pat Willener" <(E-Mail Removed)> wrote in message
news:uM#(E-Mail Removed)...
> I don't understand what you mean by "obviously they can't keep them in the
> primary .pst ..."; I have all my mail ever received since Outlook 97 in
> one PST file, and I don't see why this should be a problem.
>
> What Outlook version is causing problems with your users?
>
> Wowbagger wrote:
>> Is there -anything- out there that can archive closed .pst files in
>> addition to the typical search targets? I have users who routinely
>> collect 40-60 Gb of emails a year: obviously they can't keep them in the
>> primary .pst and having all of the archive .pst files open bogs Outlook
>> down to the point of unusability but they have to be able to search
>> through the documents and retrieve them at any time.
>>
>> Has anybody else faced and solved this problem?

Wowbagger wrote:

> Is there -anything- out there that can archive closed .pst files in addition
> to the typical search targets? I have users who routinely collect 40-60 Gb
> of emails a year: obviously they can't keep them in the primary .pst and
> having all of the archive .pst files open bogs Outlook down to the point of
> unusability but they have to be able to search through the documents and
> retrieve them at any time.
>
> Has anybody else faced and solved this problem?

So why not tell these users to NOT open those archive .pst files in
Outlook until if and when they need to look inside them? They were
archive .pst files. They were never automatically opened in Outlook.
The *users* had to use File -> Open menu to go open those archive .pst
files (and so they would open each time Outlook got loaded). So have
them right-click on an archive .pst file and close it. When they next
open Outlook, those closed archive .pst files will not get reopened.

"Pat Willener" <(E-Mail Removed)> wrote in message
news:uM%(E-Mail Removed)...
>I don't understand what you mean by "obviously they can't keep them in the
>primary .pst ..."; I have all my mail ever received since Outlook 97 in one
>PST file, and I don't see why this should be a problem.
>
> What Outlook version is causing problems with your users?

2003 and 2007.

They can't stay in the primary .pst because the .pst simply gets too large -
20Gb and counting since March for one of the users. Among other performance
and backup issues, if there is ever any kind of glitch then it takes well
over an hour to do the "verifying data" thing and we just don't have the
time to shut a user down while the .pst scans itself.

That's exactly it - I want to archive them but they need to be available for
retrieval.

"Diane Poremsky [MVP]" <(E-Mail Removed)> wrote in message
news:%(E-Mail Removed)...
> How large is your pst? 40-60 Gb is large for a pst. Archiving the messages
> would be better.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> Outlook Tips by email:
> mailto:dailytips-subscribe-(E-Mail Removed)
>
> EMO - a weekly newsletter about Outlook and Exchange:
> mailto:EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)
>
> Let's Really Fix Outlook 2010
> http://forums.slipstick.com/forumdisplay.php?f=34
>
> "Pat Willener" <(E-Mail Removed)> wrote in message
> news:uM#(E-Mail Removed)...
>> I don't understand what you mean by "obviously they can't keep them in
>> the primary .pst ..."; I have all my mail ever received since Outlook 97
>> in one PST file, and I don't see why this should be a problem.
>>
>> What Outlook version is causing problems with your users?
>>
>> Wowbagger wrote:
>>> Is there -anything- out there that can archive closed .pst files in
>>> addition to the typical search targets? I have users who routinely
>>> collect 40-60 Gb of emails a year: obviously they can't keep them in the
>>> primary .pst and having all of the archive .pst files open bogs Outlook
>>> down to the point of unusability but they have to be able to search
>>> through the documents and retrieve them at any time.
>>>
>>> Has anybody else faced and solved this problem?
>

Which is exactly what I'd like to do, but emails from three months ago need
to be referenced all the time. As it stands if I close the archive .pst
files then they won't be indexed (acutally, they'll be de-indexed) then if
we need to find something in them we have to spend far more time than we
should have to searching through to find what we need.


"VanguardLH" <(E-Mail Removed)> wrote in message
news:h4r8op$vge$(E-Mail Removed)...
> Wowbagger wrote:
>
>> Is there -anything- out there that can archive closed .pst files in
>> addition
>> to the typical search targets? I have users who routinely collect 40-60
>> Gb
>> of emails a year: obviously they can't keep them in the primary .pst and
>> having all of the archive .pst files open bogs Outlook down to the point
>> of
>> unusability but they have to be able to search through the documents and
>> retrieve them at any time.
>>
>> Has anybody else faced and solved this problem?
>
> So why not tell these users to NOT open those archive .pst files in
> Outlook until if and when they need to look inside them? They were
> archive .pst files. They were never automatically opened in Outlook.
> The *users* had to use File -> Open menu to go open those archive .pst
> files (and so they would open each time Outlook got loaded). So have
> them right-click on an archive .pst file and close it. When they next
> open Outlook, those closed archive .pst files will not get reopened.

"Wowbagger" <privacy, please> wrote in message
news:(E-Mail Removed)...
>
> They can't stay in the primary .pst because the .pst simply gets too
> large - 20Gb and counting since March for one of the users.

Just out of interest, why is the size of these emails so large? Do they
REALLY need to keep all this stuff?

And they can, but at $2,500 for the first license and $1,500 for each
additional that just isn't going to work.


"Diane Poremsky [MVP]" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> Check out the utilities at sherpasoftware.com. If they can't do it, I
> don't think anyone can.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> Outlook Tips by email:
> mailto:dailytips-subscribe-(E-Mail Removed)
>
> EMO - a weekly newsletter about Outlook and Exchange:
> mailto:EMO-NEWSLETTER-SUBSCRIBE-(E-Mail Removed)
>
> Let's Really Fix Outlook 2010
> http://forums.slipstick.com/forumdisplay.php?f=34
>
> "Wowbagger" <privacy, please> wrote in message
> news:#(E-Mail Removed)...
>> Is there -anything- out there that can archive closed .pst files in
>> addition to the typical search targets? I have users who routinely
>> collect 40-60 Gb of emails a year: obviously they can't keep them in the
>> primary .pst and having all of the archive .pst files open bogs Outlook
>> down to the point of unusability but they have to be able to search
>> through the documents and retrieve them at any time.
>>
>> Has anybody else faced and solved this problem?
>>