What is the preferred "structure" of the Inbox/Messages to maximize effect of
using Archive? I recently purchased a new PC and moved all messages over from
the old PC. My archiving in the old PC didn't always work as I thought it
'should'.

Situation:
1. Currently, I have the Inbox where messages are received.
2. I created another folder - Saved Items - where I move certain messages so
as to clean-up the Inbox. Within the Saved Items folder I have sub-folders to
assist in filing. This Saved Items folder is separate from the Inbox.
3. Within the Sent Items folder, I have the same sub-folders where I move
sent messages so as to clean-up the Sent Items folder.
4. I would like to archive only the Saved Items and the Sent Items (because
I clear the actual Inbox on a fairly regular basis).



Questions:
1. Will Archive work the way I want it too?
2. If not, do the Saved Items subfolders need to be within the Inbox folder?
3. If so, how do I archive Sent Items?
4. Are there any advanced assistance resources available? [The Help topics
were not clear on this topic.]

Thanks in advance.

"KGlennC" <(E-Mail Removed)> wrote in message
news:4026B00A-1147-4B2E-8826-(E-Mail Removed)...

> What is the preferred "structure" of the Inbox/Messages to maximize effect
> of
> using Archive? I recently purchased a new PC and moved all messages over
> from
> the old PC. My archiving in the old PC didn't always work as I thought it
> 'should'.
>
> Situation:
> 1. Currently, I have the Inbox where messages are received.
> 2. I created another folder - Saved Items - where I move certain messages so
> as to clean-up the Inbox. Within the Saved Items folder I have sub-folders
> to
> assist in filing. This Saved Items folder is separate from the Inbox.
> 3. Within the Sent Items folder, I have the same sub-folders where I move
> sent messages so as to clean-up the Sent Items folder.
> 4. I would like to archive only the Saved Items and the Sent Items (because
> I clear the actual Inbox on a fairly regular basis).

Enable autoarchive in Tools>Options>Other>AutoArchive. Then visit each folder
you do not want archived and disable autoarchiving for that folder.

> Questions:
> 1. Will Archive work the way I want it too?

It should.

> 2. If not, do the Saved Items subfolders need to be within the Inbox folder?

None of your folders _need_ to be subfolders of other folders. The can be,
but a folder is a folder no matter where it is in the tree. In fact, you can
have mail subfolders in your Calendar folder if you want. Outlook simply
doesn't care.

> 3. If so, how do I archive Sent Items?

Make sure autoarchive is enabled on that folder.

> 4. Are there any advanced assistance resources available? [The Help topics
> were not clear on this topic.]

Have you checked the Office web page?
http://office.microsoft.com/en-us/he...toarchive&sc=9
--
Brian Tillman [MVP-Outlook]

Thanks. I thought so.

Another question -
The on-line training module says Archive works on "Maibox" and, in fact the
illustration shows "Mailbox" as the main folder. Mine is "Personal Folders".

Is this a problem?

"Brian Tillman [MVP - Outlook]" wrote:

> "KGlennC" <(E-Mail Removed)> wrote in message
> news:4026B00A-1147-4B2E-8826-(E-Mail Removed)...
>
> > What is the preferred "structure" of the Inbox/Messages to maximize effect
> > of
> > using Archive? I recently purchased a new PC and moved all messages over
> > from
> > the old PC. My archiving in the old PC didn't always work as I thought it
> > 'should'.
> >
> > Situation:
> > 1. Currently, I have the Inbox where messages are received.
> > 2. I created another folder - Saved Items - where I move certain messages so
> > as to clean-up the Inbox. Within the Saved Items folder I have sub-folders
> > to
> > assist in filing. This Saved Items folder is separate from the Inbox.
> > 3. Within the Sent Items folder, I have the same sub-folders where I move
> > sent messages so as to clean-up the Sent Items folder.
> > 4. I would like to archive only the Saved Items and the Sent Items (because
> > I clear the actual Inbox on a fairly regular basis).
>
> Enable autoarchive in Tools>Options>Other>AutoArchive. Then visit each folder
> you do not want archived and disable autoarchiving for that folder.
>
> > Questions:
> > 1. Will Archive work the way I want it too?
>
> It should.
>
> > 2. If not, do the Saved Items subfolders need to be within the Inbox folder?
>
> None of your folders _need_ to be subfolders of other folders. The can be,
> but a folder is a folder no matter where it is in the tree. In fact, you can
> have mail subfolders in your Calendar folder if you want. Outlook simply
> doesn't care.
>
> > 3. If so, how do I archive Sent Items?
>
> Make sure autoarchive is enabled on that folder.
>
> > 4. Are there any advanced assistance resources available? [The Help topics
> > were not clear on this topic.]
>
> Have you checked the Office web page?
> http://office.microsoft.com/en-us/he...toarchive&sc=9
> --
> Brian Tillman [MVP-Outlook]
>
>

"KGlennC" <(E-Mail Removed)> wrote in message
news:086D77B7-7FDF-4499-AA00-(E-Mail Removed)...

> Another question -
> The on-line training module says Archive works on "Maibox" and, in fact the
> illustration shows "Mailbox" as the main folder. Mine is "Personal Folders".
>
> Is this a problem?

Archiving works on whatever your delivery data store is. That can be an
Exchange mailbox or it can be a PST. It's whatever is marked as "Default" on
Tools>Account Settings>Data Files.
--
Brian Tillman [MVP-Outlook]