I am a recent convert from gmail to outlook/exchange. I really enjoy it for
scheduling, tasks, etc.

However, I would like a better way to archive mail. I would like to keep
all of my mail for future reference and for it to be easily searchable. For
example, I would like to be able to delete an email out of my inbox but be
able to find it again.

Currently I just am not clearing my deleted items folder. The problem is
that it is not replicated on all computers/devices like all other folders.
It does seem to sync back with exchange.

Any suggestions are appreciated.

Storing mail in the Deleted Items folder is a REALLY bad idea. Surely you
don't use your trash can to store your bank information at home as well?

From your example I understand you don't want to delete anything but don't
want to keep it in the Inbox folder either? Create a new folder and store it
there.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"DanB" <(E-Mail Removed)> wrote in message
news:2FB62D7F-3DBD-41A3-9B85-(E-Mail Removed)...
> I am a recent convert from gmail to outlook/exchange. I really enjoy it
> for
> scheduling, tasks, etc.
>
> However, I would like a better way to archive mail. I would like to keep
> all of my mail for future reference and for it to be easily searchable.
> For
> example, I would like to be able to delete an email out of my inbox but be
> able to find it again.
>
> Currently I just am not clearing my deleted items folder. The problem is
> that it is not replicated on all computers/devices like all other folders.
> It does seem to sync back with exchange.
>
> Any suggestions are appreciated.

It makes sense that the deleted items folder isn't really what I want. I
guess that another folder would produce the results I want (and sync back to
exchange).

Is there an easy way to move mail from the inbox to somewhere else? IE, a
one touch button.

"Roady [MVP]" wrote:

> Storing mail in the Deleted Items folder is a REALLY bad idea. Surely you
> don't use your trash can to store your bank information at home as well?
>
> From your example I understand you don't want to delete anything but don't
> want to keep it in the Inbox folder either? Create a new folder and store it
> there.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "DanB" <(E-Mail Removed)> wrote in message
> news:2FB62D7F-3DBD-41A3-9B85-(E-Mail Removed)...
> > I am a recent convert from gmail to outlook/exchange. I really enjoy it
> > for
> > scheduling, tasks, etc.
> >
> > However, I would like a better way to archive mail. I would like to keep
> > all of my mail for future reference and for it to be easily searchable.
> > For
> > example, I would like to be able to delete an email out of my inbox but be
> > able to find it again.
> >
> > Currently I just am not clearing my deleted items folder. The problem is
> > that it is not replicated on all computers/devices like all other folders.
> > It does seem to sync back with exchange.
> >
> > Any suggestions are appreciated.
>

Select you mail and drag & drop it to the folder where you want.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"DanB" <(E-Mail Removed)> wrote in message
news:B1924C11-A5A6-4B55-AEFB-(E-Mail Removed)...
> It makes sense that the deleted items folder isn't really what I want. I
> guess that another folder would produce the results I want (and sync back
> to
> exchange).
>
> Is there an easy way to move mail from the inbox to somewhere else? IE, a
> one touch button.
>
> "Roady [MVP]" wrote:
>
>> Storing mail in the Deleted Items folder is a REALLY bad idea. Surely you
>> don't use your trash can to store your bank information at home as well?
>>
>> From your example I understand you don't want to delete anything but
>> don't
>> want to keep it in the Inbox folder either? Create a new folder and store
>> it
>> there.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003
>> http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> http://www.msoutlook.info/
>> Real World Questions, Real World Answers
>>
>> -----
>>
>> "DanB" <(E-Mail Removed)> wrote in message
>> news:2FB62D7F-3DBD-41A3-9B85-(E-Mail Removed)...
>> > I am a recent convert from gmail to outlook/exchange. I really enjoy
>> > it
>> > for
>> > scheduling, tasks, etc.
>> >
>> > However, I would like a better way to archive mail. I would like to
>> > keep
>> > all of my mail for future reference and for it to be easily searchable.
>> > For
>> > example, I would like to be able to delete an email out of my inbox but
>> > be
>> > able to find it again.
>> >
>> > Currently I just am not clearing my deleted items folder. The problem
>> > is
>> > that it is not replicated on all computers/devices like all other
>> > folders.
>> > It does seem to sync back with exchange.
>> >
>> > Any suggestions are appreciated.
>>

I was hoping for something a little easier.

Perhaps a macro/VBA script to remap the delete button. A keyboard shortcut
would be fantastic.

"Roady [MVP]" wrote:

> Select you mail and drag & drop it to the folder where you want.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "DanB" <(E-Mail Removed)> wrote in message
> news:B1924C11-A5A6-4B55-AEFB-(E-Mail Removed)...
> > It makes sense that the deleted items folder isn't really what I want. I
> > guess that another folder would produce the results I want (and sync back
> > to
> > exchange).
> >
> > Is there an easy way to move mail from the inbox to somewhere else? IE, a
> > one touch button.
> >
> > "Roady [MVP]" wrote:
> >
> >> Storing mail in the Deleted Items folder is a REALLY bad idea. Surely you
> >> don't use your trash can to store your bank information at home as well?
> >>
> >> From your example I understand you don't want to delete anything but
> >> don't
> >> want to keep it in the Inbox folder either? Create a new folder and store
> >> it
> >> there.
> >>
> >> --
> >> Robert Sparnaaij [MVP-Outlook]
> >> Coauthor, Configuring Microsoft Outlook 2003
> >> http://www.howto-outlook.com/
> >> Outlook FAQ, HowTo, Downloads, Add-Ins and more
> >>
> >> http://www.msoutlook.info/
> >> Real World Questions, Real World Answers
> >>
> >> -----
> >>
> >> "DanB" <(E-Mail Removed)> wrote in message
> >> news:2FB62D7F-3DBD-41A3-9B85-(E-Mail Removed)...
> >> > I am a recent convert from gmail to outlook/exchange. I really enjoy
> >> > it
> >> > for
> >> > scheduling, tasks, etc.
> >> >
> >> > However, I would like a better way to archive mail. I would like to
> >> > keep
> >> > all of my mail for future reference and for it to be easily searchable.
> >> > For
> >> > example, I would like to be able to delete an email out of my inbox but
> >> > be
> >> > able to find it again.
> >> >
> >> > Currently I just am not clearing my deleted items folder. The problem
> >> > is
> >> > that it is not replicated on all computers/devices like all other
> >> > folders.
> >> > It does seem to sync back with exchange.
> >> >
> >> > Any suggestions are appreciated.
> >>

"DanB" <(E-Mail Removed)> wrote in message
news:2FB62D7F-3DBD-41A3-9B85-(E-Mail Removed)...
>I am a recent convert from gmail to outlook/exchange. I really enjoy
>it for
> scheduling, tasks, etc.
>
> However, I would like a better way to archive mail. I would like to
> keep
> all of my mail for future reference and for it to be easily
> searchable. For
> example, I would like to be able to delete an email out of my inbox
> but be
> able to find it again.
>
> Currently I just am not clearing my deleted items folder. The
> problem is
> that it is not replicated on all computers/devices like all other
> folders.
> It does seem to sync back with exchange.
>
> Any suggestions are appreciated.


Configure the global autoarchive option (tools -> options -> other ->
autoarchive) to however you want. The global option must be enabled
for any folder to get archived. Then right-click on each folder
(where you want to enable that archiving), Properties, AutoArchive
tab. The archive interval in the global option should be equal to or
shorter than the shortest time you set for archiving in the properties
of any folder where you have enabled archiving.

Once you have setup archiving, and if you still want to see the items
in the archive .pst file, use File -> Open to open that archive .pst
file. You can then search through the archive .pst file just like you
can search through your current message store.

Nothing is holding you back from creating that functionality with VBA if
drag & drop isn't easy enough for you.
CTRL+SHIFT+V brings up the "Move to folder" screen.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"DanB" <(E-Mail Removed)> wrote in message
news:2E5B99CE-5CDA-46EA-B080-(E-Mail Removed)...
> I was hoping for something a little easier.
>
> Perhaps a macro/VBA script to remap the delete button. A keyboard
> shortcut
> would be fantastic.
>
> "Roady [MVP]" wrote:
>
>> Select you mail and drag & drop it to the folder where you want.
>>
>> --
>> Robert Sparnaaij [MVP-Outlook]
>> Coauthor, Configuring Microsoft Outlook 2003
>> http://www.howto-outlook.com/
>> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>>
>> http://www.msoutlook.info/
>> Real World Questions, Real World Answers
>>
>> -----
>>
>> "DanB" <(E-Mail Removed)> wrote in message
>> news:B1924C11-A5A6-4B55-AEFB-(E-Mail Removed)...
>> > It makes sense that the deleted items folder isn't really what I want.
>> > I
>> > guess that another folder would produce the results I want (and sync
>> > back
>> > to
>> > exchange).
>> >
>> > Is there an easy way to move mail from the inbox to somewhere else?
>> > IE, a
>> > one touch button.
>> >
>> > "Roady [MVP]" wrote:
>> >
>> >> Storing mail in the Deleted Items folder is a REALLY bad idea. Surely
>> >> you
>> >> don't use your trash can to store your bank information at home as
>> >> well?
>> >>
>> >> From your example I understand you don't want to delete anything but
>> >> don't
>> >> want to keep it in the Inbox folder either? Create a new folder and
>> >> store
>> >> it
>> >> there.
>> >>
>> >> --
>> >> Robert Sparnaaij [MVP-Outlook]
>> >> Coauthor, Configuring Microsoft Outlook 2003
>> >> http://www.howto-outlook.com/
>> >> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>> >>
>> >> http://www.msoutlook.info/
>> >> Real World Questions, Real World Answers
>> >>
>> >> -----
>> >>
>> >> "DanB" <(E-Mail Removed)> wrote in message
>> >> news:2FB62D7F-3DBD-41A3-9B85-(E-Mail Removed)...
>> >> > I am a recent convert from gmail to outlook/exchange. I really
>> >> > enjoy
>> >> > it
>> >> > for
>> >> > scheduling, tasks, etc.
>> >> >
>> >> > However, I would like a better way to archive mail. I would like to
>> >> > keep
>> >> > all of my mail for future reference and for it to be easily
>> >> > searchable.
>> >> > For
>> >> > example, I would like to be able to delete an email out of my inbox
>> >> > but
>> >> > be
>> >> > able to find it again.
>> >> >
>> >> > Currently I just am not clearing my deleted items folder. The
>> >> > problem
>> >> > is
>> >> > that it is not replicated on all computers/devices like all other
>> >> > folders.
>> >> > It does seem to sync back with exchange.
>> >> >
>> >> > Any suggestions are appreciated.
>> >>

Yes, but I believe the OP only wants the messages out of the Inbox folder
and not out of the mailbox. The wish for having the "archive" available at
multiple devices gave me that impression.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"VanguardLH" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "DanB" <(E-Mail Removed)> wrote in message
> news:2FB62D7F-3DBD-41A3-9B85-(E-Mail Removed)...
>>I am a recent convert from gmail to outlook/exchange. I really enjoy it
>>for
>> scheduling, tasks, etc.
>>
>> However, I would like a better way to archive mail. I would like to keep
>> all of my mail for future reference and for it to be easily searchable.
>> For
>> example, I would like to be able to delete an email out of my inbox but
>> be
>> able to find it again.
>>
>> Currently I just am not clearing my deleted items folder. The problem is
>> that it is not replicated on all computers/devices like all other
>> folders.
>> It does seem to sync back with exchange.
>>
>> Any suggestions are appreciated.
>
>
> Configure the global autoarchive option (tools -> options -> other ->
> autoarchive) to however you want. The global option must be enabled for
> any folder to get archived. Then right-click on each folder (where you
> want to enable that archiving), Properties, AutoArchive tab. The archive
> interval in the global option should be equal to or shorter than the
> shortest time you set for archiving in the properties of any folder where
> you have enabled archiving.
>
> Once you have setup archiving, and if you still want to see the items in
> the archive .pst file, use File -> Open to open that archive .pst file.
> You can then search through the archive .pst file just like you can search
> through your current message store.

"Roady [MVP]" wrote in message
news:C351DBDF-0CE5-41B0-98AC-(E-Mail Removed)...
> Yes, but I believe the OP only wants the messages out of the Inbox
> folder and not out of the mailbox. The wish for having the "archive"
> available at multiple devices gave me that impression.


The "archive" is why I figured the OP was asking about the
auto-archiving function. If the OP wants to copy around his .pst
files to "replicated on all computers/devices" then he needs to copy
ALL of his .pst files, including the once for the archive file.

Users do not always use the correct technical term for what they are trying
to achieve ;-)
Archiving to a pst-file might work but it is hard to sync. As long as
Exchange storage isn't a limitation I would leave it in Exchange. Pst-files
are not available on mobile devices and OWA either which could be a serious
limitation in this scenario.

--
Robert Sparnaaij [MVP-Outlook]
Coauthor, Configuring Microsoft Outlook 2003
http://www.howto-outlook.com/
Outlook FAQ, HowTo, Downloads, Add-Ins and more

http://www.msoutlook.info/
Real World Questions, Real World Answers

-----

"VanguardLH" <(E-Mail Removed)> wrote in message
news:(E-Mail Removed)...
> "Roady [MVP]" wrote in message
> news:C351DBDF-0CE5-41B0-98AC-(E-Mail Removed)...
>> Yes, but I believe the OP only wants the messages out of the Inbox folder
>> and not out of the mailbox. The wish for having the "archive" available
>> at multiple devices gave me that impression.
>
>
> The "archive" is why I figured the OP was asking about the auto-archiving
> function. If the OP wants to copy around his .pst files to "replicated on
> all computers/devices" then he needs to copy ALL of his .pst files,
> including the once for the archive file.