Thanks, I will review
My setup is as follows:
Exchange 2007, Outlook 2007(In Cached mode)
I have the following process setup
Under Resources Scheduling Options:
Automatically process meeting requests and cancellations - Checked
Disable Reminders - Checked
Maximum number of days - 180
Always decline if end date is beyond this limit - Checked
Limit meeting duration - checked
Maximum allowed minutes - 1440
Allow scheduling only during working hours - Unchecked
Allow Conflicts - Unchecked
Allow recurring meetings - Checked
Allow up to this number of individual conflicts: - 0
Allow up to this percentage of individual conflicts: - 0
FOR RESOURCE SCHEDULING PERMISSIONS, I have the following settings:
Specify users and groups which have permissions to schedule this resource by
sending a meeting request
*Select Users and Groups: (In this case I have about 10 users selected)
These users can submit a request for manual approval if the resource is
available:
* No one selected for this permission
These users can schedule automatically if the resource is available and can
submit a request for manual approval if the resource is unavailable:
* No one selected for this permission
For requests requiring approval:
Always forward to delegates - Checked
Always tentatively accept these requests - Unchecked
RESOURCE PRIVACY OPTIONS
Always add the organizer name to the meeting subject - Checked
Always remove the private flag on an accepted meeting
When declining meeting requests due to a conflicting meeting:
* Include detailed information about conflicting meetings in response -
Checked
* Include organizer's name in conflict information - Checked
Always delete the following when sent to this resource:
* E-mail messages - Checked
* Atachments from meeting requests - Checked
* Comments from meeting requests - Checked
* Subject of meeting requests - Unchecked
No response Message
From within the mailbox, I set the default permission for the calendar to
Reviewer
And I have one delegate per resource that gets forwarded the meeting
requests, and she has Editor rights on the calendar.
Does that help
"Nikki Peterson" wrote:
> What process do you have set up on this "Resource"?
>
> - A person or Group that physically checks the Resource Mailbox?
> - Auto-Accept?
> - Direct Booking?
>
> Do you use Exchange Server? If so, what version?
>
> Below are some links for you to look over while I wait for a reply.
>
> You do not mention what version of Outlook client nor the version
> of Exchange Server. This information can help tremendously towards
> solutions that are offered.
>
> The following articles explain in detail how to configure the resource
> and how to book it correctly if you try using Direct Booking.
>
> How to Set Up a Conference Room as a "Resource" in Outlook 2000
> http://www.microsoft.com/technet/pro...n/cfsetup.mspx
>
> How to Successfully Book a Resource
> http://www.microsoft.com/technet/pro...in/cfbook.mspx
>
> 291616 How to direct book a resource in Outlook 2002 or in Outlook 2003
> http://support.microsoft.com/default...b;EN-US;291616
>
> However, If you use Exchange Server I would suggest the use
> of the AutoAccept Agent. We use this with great success.
>
> Exchange 2003 Auto Accept Agent vs. direct booking
> http://www.microsoft.com/downloads/d...displaylang=en
>
> James Chong (MVP) offered up a great article explaining:
> Exchange 2003 Auto Accept Agent vs. direct booking
> http://msexchangeteam.com/archive/20...22/420275.aspx
>
> Nikki Peterson
>
> "Booker@GT" <(E-Mail Removed)> wrote in message
> news:8FA6A3BA-8F30-498A-BDF0-(E-Mail Removed)...
> I have resource mailboxes setup so that only certain people or groups can
> automatically schedule a room by sending a meeting request by setting the
> permissions level below
>
> Specify users and groups which have permissions to schedule this resource by
> sending a meeting request
> These users can schedule automatically if the resource is available:
>
> I also have checked the option to automatically process meeting requests and
> cancellations
>
> When people who are not autorized via permission to schedule the room, send
> a meeting request, the request still shows on the resource calendar, even
> though the sender gets a message that they are not authorized. The delegate
> may cancel the request, but if they ignore the email, the appointment still
> shows on the calendar.
>
> Is that because of the "Automatically process meeting requests and
> cancellations" check box
>
> What is the downside of not checking that box
>
>
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