Hi, I have set up 5 calendars in Outlook - one for each member of my family
and the General one. I would like to be able to create a birthday for say
'Bob' in the General Calendar (or in Contacts) and have it show up in all
five calendars with out having to drag it to each one. There must be a
setting somewhere to tell Outlook which calendars to apply a new re-occuring
appointment to . . . but I can't find it. I have taken the Outlook 2007
online tutorials, but didn't see this addressed - only drag/drop - which
would be onerus with 50+ birthdays/special events!! Can anyone educate me
please?

Switch to a Table View, and then Select, drag and drop is considerably
faster.

PauldF wrote:

> Hi, I have set up 5 calendars in Outlook - one for each member of my family
> and the General one. I would like to be able to create a birthday for say
> 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> five calendars with out having to drag it to each one. There must be a
> setting somewhere to tell Outlook which calendars to apply a new re-occuring
> appointment to . . . but I can't find it. I have taken the Outlook 2007
> online tutorials, but didn't see this addressed - only drag/drop - which
> would be onerus with 50+ birthdays/special events!! Can anyone educate me
> please?

Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
Events' but don't think that's what you had in mind. But even there,
wouldn't it be nice to just right click on one event and the have the option
to highlight which calendars you wanted to have 'see' that event????

"Bob I" wrote:

> Switch to a Table View, and then Select, drag and drop is considerably
> faster.
>
> PauldF wrote:
>
> > Hi, I have set up 5 calendars in Outlook - one for each member of my family
> > and the General one. I would like to be able to create a birthday for say
> > 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> > five calendars with out having to drag it to each one. There must be a
> > setting somewhere to tell Outlook which calendars to apply a new re-occuring
> > appointment to . . . but I can't find it. I have taken the Outlook 2007
> > online tutorials, but didn't see this addressed - only drag/drop - which
> > would be onerus with 50+ birthdays/special events!! Can anyone educate me
> > please?
>
> .
>

Anyone else wanna chime in and show me the error of my ways?? Am I missing a
simple step in adding a yearly event to all calendars at once??? Thanks!!

"PauldF" wrote:

> Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> Events' but don't think that's what you had in mind. But even there,
> wouldn't it be nice to just right click on one event and the have the option
> to highlight which calendars you wanted to have 'see' that event????
>
> "Bob I" wrote:
>
> > Switch to a Table View, and then Select, drag and drop is considerably
> > faster.
> >
> > PauldF wrote:
> >
> > > Hi, I have set up 5 calendars in Outlook - one for each member of my family
> > > and the General one. I would like to be able to create a birthday for say
> > > 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> > > five calendars with out having to drag it to each one. There must be a
> > > setting somewhere to tell Outlook which calendars to apply a new re-occuring
> > > appointment to . . . but I can't find it. I have taken the Outlook 2007
> > > online tutorials, but didn't see this addressed - only drag/drop - which
> > > would be onerus with 50+ birthdays/special events!! Can anyone educate me
> > > please?
> >
> > .
> >

You can't "add to all calendars at once", only multiple items to a
chosen calendar. In other words you can't do "one to many".

PauldF wrote:

> Anyone else wanna chime in and show me the error of my ways?? Am I missing a
> simple step in adding a yearly event to all calendars at once??? Thanks!!
>
> "PauldF" wrote:
>
>
>>Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
>>Events' but don't think that's what you had in mind. But even there,
>>wouldn't it be nice to just right click on one event and the have the option
>>to highlight which calendars you wanted to have 'see' that event????
>>
>>"Bob I" wrote:
>>
>>
>>>Switch to a Table View, and then Select, drag and drop is considerably
>>>faster.
>>>
>>>PauldF wrote:
>>>
>>>
>>>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
>>>>and the General one. I would like to be able to create a birthday for say
>>>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
>>>>five calendars with out having to drag it to each one. There must be a
>>>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
>>>>appointment to . . . but I can't find it. I have taken the Outlook 2007
>>>>online tutorials, but didn't see this addressed - only drag/drop - which
>>>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
>>>>please?
>>>
>>>.
>>>

You may select all the ones from a single calendar and copy all them to
another calendar. Calendars don't "see" anything, they either have
something in them or they don't. It sounds like you have a single
profile with multiple calendars. Select all the "events" in one and then
copy them all at once to the five other calendars.

PauldF wrote:

> Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> Events' but don't think that's what you had in mind. But even there,
> wouldn't it be nice to just right click on one event and the have the option
> to highlight which calendars you wanted to have 'see' that event????
>
> "Bob I" wrote:
>
>
>>Switch to a Table View, and then Select, drag and drop is considerably
>>faster.
>>
>>PauldF wrote:
>>
>>
>>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
>>>and the General one. I would like to be able to create a birthday for say
>>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
>>>five calendars with out having to drag it to each one. There must be a
>>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
>>>appointment to . . . but I can't find it. I have taken the Outlook 2007
>>>online tutorials, but didn't see this addressed - only drag/drop - which
>>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
>>>please?
>>
>>.
>>

Ok, Bob, I hate to be a PITA, but can you very specifically tell me exactly
which steps to take? I tried going into 'View' in the main/General
'Calendar' and bringing up either yearly or recurring events and then tried
highlighting them and 'Edit' 'Copy/Paste' to each of the other four calendars
(mine, wifes and 2 daughters) - this did not work. BTW I also tried doing
the same for 'Holidays' and got 3 Valentines day notices on Feb 14th in just
one calendar instead of one in each!

Next I went to 'Day/Week/Month' view, selected Feb 14th and just did a drag
and drop on 'Erika's Birthday' (just happens to be same day) to another
calendar - which it did, but not as a copy of the original item - ie: it
lost it's recurrance value! I had to go in and manually set its values to
yearly and no end date!! This is very frustrating.

I understand that in this case a 'Calendar' doesn't "see" anything. What I
was trying to say is if I wanted to add your birthday to your profile in my
'Contacts' list because you were a new friend, then is there no mechanism to
perform an 'Add to Calendars' task that would then list all the calendars I
have set up with a box next to each that I could then check or not - to add
your birthday to mine and my wifes calendars, but not my kids calendars????
This should be so easy!

"Bob I" wrote:

> You may select all the ones from a single calendar and copy all them to
> another calendar. Calendars don't "see" anything, they either have
> something in them or they don't. It sounds like you have a single
> profile with multiple calendars. Select all the "events" in one and then
> copy them all at once to the five other calendars.
>
> PauldF wrote:
>
> > Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
> > Events' but don't think that's what you had in mind. But even there,
> > wouldn't it be nice to just right click on one event and the have the option
> > to highlight which calendars you wanted to have 'see' that event????
> >
> > "Bob I" wrote:
> >
> >
> >>Switch to a Table View, and then Select, drag and drop is considerably
> >>faster.
> >>
> >>PauldF wrote:
> >>
> >>
> >>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
> >>>and the General one. I would like to be able to create a birthday for say
> >>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
> >>>five calendars with out having to drag it to each one. There must be a
> >>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
> >>>appointment to . . . but I can't find it. I have taken the Outlook 2007
> >>>online tutorials, but didn't see this addressed - only drag/drop - which
> >>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
> >>>please?
> >>
> >>.
> >>
>
> .
>

In addition, in the MS Outlook tutorial that I went through, it showed that
if you entered a birthday into the birthday entry under 'Details' of a
Contact - that it would automatically be entered in the calendar - I have
tried this now several times and it is definately NOT working - I go to that
day/month in the calendar and there is no such entry at the top of the day -
what is up?

"PauldF" wrote:

> Hi, I have set up 5 calendars in Outlook - one for each member of my family
> and the General one. I would like to be able to create a birthday for say
> 'Bob' in the General Calendar (or in Contacts) and have it show up in all
> five calendars with out having to drag it to each one. There must be a
> setting somewhere to tell Outlook which calendars to apply a new re-occuring
> appointment to . . . but I can't find it. I have taken the Outlook 2007
> online tutorials, but didn't see this addressed - only drag/drop - which
> would be onerus with 50+ birthdays/special events!! Can anyone educate me
> please?

After you set the view to Recurring Appointments, select them all and
then drag and drop with the right hand mouse button, release over the
target calendar folder, select copy. (the recurrence should remain
intact) You can only drop into one calendar at a time. Don't exactly
know what you did to Valentines Day. As to the "Contact" birthday, it
should appear in the Default Outlook calendar.

PauldF wrote:

> Ok, Bob, I hate to be a PITA, but can you very specifically tell me exactly
> which steps to take? I tried going into 'View' in the main/General
> 'Calendar' and bringing up either yearly or recurring events and then tried
> highlighting them and 'Edit' 'Copy/Paste' to each of the other four calendars
> (mine, wifes and 2 daughters) - this did not work. BTW I also tried doing
> the same for 'Holidays' and got 3 Valentines day notices on Feb 14th in just
> one calendar instead of one in each!
>
> Next I went to 'Day/Week/Month' view, selected Feb 14th and just did a drag
> and drop on 'Erika's Birthday' (just happens to be same day) to another
> calendar - which it did, but not as a copy of the original item - ie: it
> lost it's recurrance value! I had to go in and manually set its values to
> yearly and no end date!! This is very frustrating.
>
> I understand that in this case a 'Calendar' doesn't "see" anything. What I
> was trying to say is if I wanted to add your birthday to your profile in my
> 'Contacts' list because you were a new friend, then is there no mechanism to
> perform an 'Add to Calendars' task that would then list all the calendars I
> have set up with a box next to each that I could then check or not - to add
> your birthday to mine and my wifes calendars, but not my kids calendars????
> This should be so easy!
>
> "Bob I" wrote:
>
>
>>You may select all the ones from a single calendar and copy all them to
>>another calendar. Calendars don't "see" anything, they either have
>>something in them or they don't. It sounds like you have a single
>>profile with multiple calendars. Select all the "events" in one and then
>> copy them all at once to the five other calendars.
>>
>>PauldF wrote:
>>
>>
>>>Hi Bob, not sure I understand exactly. Went to 'Views' and went to 'Annual
>>>Events' but don't think that's what you had in mind. But even there,
>>>wouldn't it be nice to just right click on one event and the have the option
>>>to highlight which calendars you wanted to have 'see' that event????
>>>
>>>"Bob I" wrote:
>>>
>>>
>>>
>>>>Switch to a Table View, and then Select, drag and drop is considerably
>>>>faster.
>>>>
>>>>PauldF wrote:
>>>>
>>>>
>>>>
>>>>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
>>>>>and the General one. I would like to be able to create a birthday for say
>>>>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
>>>>>five calendars with out having to drag it to each one. There must be a
>>>>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
>>>>>appointment to . . . but I can't find it. I have taken the Outlook 2007
>>>>>online tutorials, but didn't see this addressed - only drag/drop - which
>>>>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
>>>>>please?
>>>>
>>>>.
>>>>
>>
>>.
>>

I don't know why it is not working for you, it should appear in the main
default Outlook calendar.

PauldF wrote:

> In addition, in the MS Outlook tutorial that I went through, it showed that
> if you entered a birthday into the birthday entry under 'Details' of a
> Contact - that it would automatically be entered in the calendar - I have
> tried this now several times and it is definately NOT working - I go to that
> day/month in the calendar and there is no such entry at the top of the day -
> what is up?
>
> "PauldF" wrote:
>
>
>>Hi, I have set up 5 calendars in Outlook - one for each member of my family
>>and the General one. I would like to be able to create a birthday for say
>>'Bob' in the General Calendar (or in Contacts) and have it show up in all
>>five calendars with out having to drag it to each one. There must be a
>>setting somewhere to tell Outlook which calendars to apply a new re-occuring
>>appointment to . . . but I can't find it. I have taken the Outlook 2007
>>online tutorials, but didn't see this addressed - only drag/drop - which
>>would be onerus with 50+ birthdays/special events!! Can anyone educate me
>>please?