I want to distribute a form to all our employees. I want to include in the
body of the document instructions how to fill out different parts of the
document etc. How can I add these instructions to only be seen visibly on the
screen but not printed with the document. XP Word 2003.

If it is a protected form use the help text option in the field properties
to put the help text in the status bar and/or available by pressing F1
or
Use an on entry macro to pop up a message box on entry to each field as
appropriate eg

Sub PopUpAdvice()
Dim sMsg As String
Dim sVer As Integer
sMsg = "Refer to status line at bottom of screen for field entry details"
sVer = Application.Version
If sVer < 12 Then
Assistant.On = True
Set Balloon = Assistant.NewBalloon
With Balloon
.Text = sMsg
.Button = msoButtonSetOK
.Animation = msoAnimationBeginSpeaking
.Show
End With
Else
MsgBox sMsg
End If
End Sub

http://www.gmayor.com/installing_macro.htm


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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
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Josh W wrote:
> I want to distribute a form to all our employees. I want to include
> in the body of the document instructions how to fill out different
> parts of the document etc. How can I add these instructions to only
> be seen visibly on the screen but not printed with the document. XP
> Word 2003.

Thanks Graham, for me the best solution is your second option since I need
the employees to be automatically exposed to those instructions without
having to check the status bar which they might easily miss.
I am very bad with macros, can you refer me to any useful site that provides
clear instructions. Thanks.

Would you believe http://www.gmayor.com/installing_macro.htm as posted at
the bottom of the code?

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>


Josh W wrote:
> Thanks Graham, for me the best solution is your second option since I
> need the employees to be automatically exposed to those instructions
> without having to check the status bar which they might easily miss.
> I am very bad with macros, can you refer me to any useful site that
> provides clear instructions. Thanks.