I have a form letter that I use often and there are 10 parts (name, age,
gender, etc) that need to update for each letter. Is there a way to add a
field that will A) be highlighted so I can see exactly which things need
upated, and B) as I type a name in the first space it automatically fills in
additional fields with the same info?

Example: John Smith has worked for me for 12 months. John has done a good
job. He is a hard worker and he laughs at my jokes.

In the above I need to change the name (John Smith, John), number of months
(12) and gender (He,he).

Michael D wrote:
> I have a form letter that I use often and there are 10 parts (name,
> age, gender, etc) that need to update for each letter. Is there a
> way to add a field that will A) be highlighted so I can see exactly
> which things need upated, and B) as I type a name in the first space
> it automatically fills in additional fields with the same info?
>
> Example: John Smith has worked for me for 12 months. John has done a
> good job. He is a hard worker and he laughs at my jokes.
>
> In the above I need to change the name (John Smith, John), number of
> months (12) and gender (He,he).

Read these articles:

http://www.computorcompanion.com/LPMArticle.asp?ID=22
http://gregmaxey.mvps.org/Repeating_Data.htm

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

For part B see http://gregmaxey.mvps.org/Repeating_Data.htm for ideas that
may help you.
Not sure about part A, I shall do some playing but hopefuly someone more
experienced with forms will jump in here.
Best of luck
DeanH

"Michael D" wrote:

> I have a form letter that I use often and there are 10 parts (name, age,
> gender, etc) that need to update for each letter. Is there a way to add a
> field that will A) be highlighted so I can see exactly which things need
> upated, and B) as I type a name in the first space it automatically fills in
> additional fields with the same info?
>
> Example: John Smith has worked for me for 12 months. John has done a good
> job. He is a hard worker and he laughs at my jokes.
>
> In the above I need to change the name (John Smith, John), number of months
> (12) and gender (He,he).

See http://gregmaxey.mvps.org/Repeating_Data.htm. Although you could
certainly use form fields and cross-references, you might find a UserForm
more efficient for this purpose.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Michael D" <Michael (E-Mail Removed)> wrote in message
news:4C3304A4-CB09-4DEC-A42F-(E-Mail Removed)...
>I have a form letter that I use often and there are 10 parts (name, age,
> gender, etc) that need to update for each letter. Is there a way to add a
> field that will A) be highlighted so I can see exactly which things need
> upated, and B) as I type a name in the first space it automatically fills
> in
> additional fields with the same info?
>
> Example: John Smith has worked for me for 12 months. John has done a good
> job. He is a hard worker and he laughs at my jokes.
>
> In the above I need to change the name (John Smith, John), number of
> months
> (12) and gender (He,he).
>